Privacy Policy

ICMAT, believes in respecting your privacy. We do not collect any personally identifiable data from visitors to this website unless express consent is given when subscribing to any of our services.

We explain below how we analyse data from this website. Any links to external sites are out of our control and we encourage you to always read the privacy statements on the other websites you visit.

Visits to our website.

When someone visits our website, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.

We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Cookie use

In order to provide you with the best, tailored experience, our site needs to place small text files, known as ‘cookies’, on your computer.

Most cookies we use are ‘session’ cookies and only exist for the time that you are using our site. They perform functional tasks – such as remembering that you are logged in as you move from page to page.

We also track cookies anonymously for site analytics, to improve the user experience on our website and to make our products and services more relevant.

You can set your browser to reject all cookies. Please note that if you do this then certain areas of this website will not be able to function for you.

We also use technology that uses Internet Protocol (IP) information exchanges during the course of normal web activity combined with data-enhancement technology to get detailed analytics information. This only allows us to see how well our site is working and does not result in the collection of any personal data.


The EU General Data Protection Regulation (GDPR), effective from 25 May 2018, gives individuals in the European Union enhanced rights over the use of their personal data. Under the GDPR, we are required to give you certain information, including your rights when you provide us with your personal data.


If you register to attend one of our conferences or other events, we will ask you for a minimal amount of personal data to enable us to process your booking, to keep you informed of any developments concerning your attendance at the conference and for administration purposes. Our legal basis for processing your personal data for these purposes is contract.


If you opt in to receiving marketing information about our events and/or related services, you are giving us your consent to process your personal data for those purposes. In some cases, you will have given consent to third parties for your data to be shared for marketing purposes. This consent can be withdrawn at any time.


  • You have the right to instruct us to stop processing your personal data on the basis of legitimate interests and to delete all such data at any time. This right can be exercised in one of ways described below. Once you do this, any personal data of yours will be deleted permanently from our records.

Protection of your personal information:

  • We will take all reasonable and necessary steps to protect your personal data.
  • We will not sell your personal data or transfer it to any third parties.
  • We will not keep your personal data for longer than is necessary for the stated purposes except to the extent required by law.
  • The personal and other data which we ask you to provide us with when subscribing for our services will be used only for the purposes of providing you with and improving those services. Certain data with which you provide us will be aggregated on an anonymised basis for statistical purposes to enable us to improve the content of the Book of Abstracts and to ensure that advertising is relevant.

Your rights:

Your rights under the GDPR include the following:

  • The right to withdraw your consent to the processing of your personal data at any time.
  • The right to be informed of what personal data of yours we hold, how we obtained it and how long we intend to keep it.
  • The right to have your personal data rectified in the event that it is inaccurate or incomplete.
  • The right to request the erasure of your personal data (also called the right to be forgotten).
  • The right to restrict the processing of your personal data.
  • The right to data portability (i.e. transfer of your personal data to another organisation).
  • The right to be informed of any automated profiling (We will not process your personal data in this manner).

Your rights above can be exercised free of charge by contacting us as described below.

In certain cases, we will need to satisfy ourselves of your identity before we can action a subject access request under the GDPR.

If you feel that any of your rights have been infringed, you have the right to lodge a complaint with the Agencia Española de Protección de Datos (

How to contact us

Email address: